The Starter Package of the FlexxLink Integration Services already includes the six most commonly used EDIFACT message formats. These documents support the EDIFACT purchasing and selling process. For these message formats, we also supply the FlexxLink SEEBURGER connector. With this equipment, FlexxLink can be integrated into Dynamics 365 SCM in a very time-saving manner.
The UN/EDIFACT ORDERS is a order format sent by customers to suppliers to request goods or services. An EDI (Electronic Data Interchange) purchase order message is a core business document for the automated B2B document exchange that accompanies most EDI workflows.
Purchasing organizations use EDI purchase orders to order services or goods and route them to distribution centers, stores, or their end users.
The ORDERS format is the purchase order document using EDI messaging standards based on EDIFACT as the common EDI standard format.
The purchase order is captured at the customer’s site in Dynamics 365 Finance and Operation (SCM). The entry can be done manually or via product planning with planning run and resulting order proposal in Dynamics 365 SCM.
If the supplier is entered as EDI partner in FlexxLink, the order is transmitted electronically in FlexxLink format to the SEEBURGER BSI. The FlexxLink format is translated into the canonical indirect SEEXML format by the FlexxLink SEEXML connector after transmission via the REST API at the Seeburger server. This makes the dataset immediately ready for onward transmission to the supplier.
FlexxLink supports the processing of the ORDERS message format in purchasing and sales.
An EDIFACT ORDCHG message is used to update and modify a previously sent EDIFACT ORDERS message. When changes to previous orders are required, the ORDCHG is generated, references the previous order number, and then specifies the required changes. This message follows the UN/EDIFACT EDI message standard and is used in conjunction with the ORDERS EDI messages.
The buying organization would first create an EDI Purchase Order to place the first order with their supplier. When using EDIFACT as the EDI standard, this would be done as an ORDERS message.
The ORDCHG can be used to change or cancel one or more items/goods from a previously sent purchase order.
The supplier can then respond with a order response message (ORDRSP in EDIFACT). In this, he can either confirm the received ORDERS or the received ORDCHG or he now requests changes on his part.
FlexxLink supports the processing of the message format ORDCHG in purchasing and sales..
*They can also refer to one or many different scheduling agreements. They can also be used to update the supplier with previously unknown order-specific details, such as customs, transportation, and delivery details.
* not in current scope of services.
The EDIFACT ORDRSP is a message sent from a seller to a buyer responding to a previously sent Purchase Order message (ORDERS) or Purchase Order Change Request message (ORDCHG). It follows the UN/EDIFACT EDI message standard and is an important message type for the retail and manufacturing electronic purchasing process.
An ORDRSP message is sent by the vendor to acknowledge receipt of the ORDER file and understanding of its contents. When generated, this ORDER response message could confirm that the vendor can supply all items requested in the ORDER, suggest additions or changes to one or more individual requests, or highlight any (or all) parts that cannot be supplied, along with the reasons. The ORDRSP could address one or many separate purchase orders; however, a single purchase order could be responded to via multiple response messages if business practice dictates.
These messages are typically generated through a vendor’s ERP system and exported to an ERP internal data format, such as an SAP IDoc. The data is then converted from this internal format to the customer’s specific EDI-ORDRSP structure via their EDI solution. Once they reach the customer, they can see the feedback and it helps them with their planning and schedules.
FlexxLink supports the processing of the ORDRSP message format.
The EDIFACT DESADV is an electronic packing slip that contains delivery and shipping information. A DESADV message is normally sent by the supplier to the customer, but it can also be used with a separate logistics service provider, who can then send the DESADV on behalf of the supplier. It follows the UN/EDIFACT EDI message standard and is an important message type for the electronic purchasing process in the manufacturing industry.
A DESADV message is typically sent from the supplier to the customer and contains all details of a shipment along with a specific package and order related information. This includes the date and time of delivery, the total number of items to be received, descriptions of each item, product codes, and both shipper and receiver details. DESADVs may also include specific pallet and package numbers, weight and package dimensions, expiration dates, and unique dock locations for each set of items.
If a separate logistics service provider is used, a DESADV can be sent from the supplier to the logistics partner for delivery, and then a separate DESADV can be created from the logistics partner to the customer.
DESADV messages are generated via a supplier’s ERP system in its own ERP-specific data format, such as SAP IDoc. This data is converted via an EDI solution into the EDI-DESADV structure required by the customer and sent. Once received, the customer knows what they are receiving with this specific delivery.
FlexxLink supports the processing of the message format DESADV.
EDIFACT INVOIC is an electronic invoice that is exchanged between suppliers and their customers. The INVOIC message is based on the UN/EDIFACT standard and is used in many different industries, such as automotive or retail.
Partners can use the EDIFACT INVOIC message to automatically exchange invoice information and match invoices directly with the corresponding purchase orders. The EDIFACT INVOIC message consists of segments that contain invoice information about the traded materials/services as well as information about the sender and the recipient. In this way, the INVOIC message replaces a paper-based invoice when partners communicate via EDI (Electronic Data Interchange).
FlexxLink supports automated processing of EDIFACT INVOIC message formats. The validations are based on goods receipt and EDIFACT ORDRSP.
A EDIFACT REMADV message is used by the customer to inform his supplier at the end of an EDI workflow when and how much money he will transfer for the goods or services received or that the transfer has just taken place.
The REMADV message follows the UN/EDIFACT EDI message standard and is used in conjunction with INVOIC EDI messages.
The supplying organization would first create an EDI invoice message or multiple invoice messages to their customer. If EDIFACT is used as the EDI standard, this would be done as an INVOIC message.
A REMADV message is especially useful when multiple invoices are settled in a single payment. With an EDIFACT REMADV, the supplier can use this information to assign multiple invoices to one payment.
Because the use of a REMADV message is optional, it is not as common as some of the other virtually mandatory document types in an EDI workflow. These REMADV messages are typically sent between larger customers and their suppliers, depending on their specific business practices.
FlexxLink supports the processing of the REMADV message format by linking the payment information to the customer’s outstanding balances.
Best practices for leveraging EDI benefits
By implementing FlexxLink, their supply chains are optimized and the duration of data transfer is significantly minimized. As a result, they minimize the risks of time-consuming onboarding of new trading partners. Regardless of whether they count a few or many major customers among their business, the connection of FlexxLink and SEEBURGER optimizes your data management in terms of time, effort and personnel costs. Make a consultation appointment and learn more about the benefits of EDI with FlexxLink.